Hosts, panelists and staff have elevated roles in meetings, webinars and roundtables. They can manage the chat, breakout rooms, and other settings like recording or audio controls in these events.
The resource walks through how to assign them to the group video calls in the dashboard. To learn more about the roles and their controls, visit this resource.
Assigning Hosts, Panelists & Staff
You can assign one, or multiple hosts and make changes in real-time to who's assigned host if changes are needed to access and controls while within events or calls.
Assigning in Events
In stand-alone meetings and webinar events, these roles are assigned within the event dashboard, in the Meeting Room or Webinar Room menu option:
Select + Select Host/Panelist/Staff.
These roles must be attendees or registrants of the event, so you can search for and select already registered attendees in this pop-up, or at the base of the page select + New Attendee As Host/Panelist/Staff to register and add someone from your community as the host.
Note: Limited approval users cannot join meeting rooms or webinars and cannot be assigned Host, Panelist or Staff.
3. Select ‘Submit’ and ensure you save your work after you’ve added all hosts to the meeting.
If you want to add more hosts, panelists or staff, or change them at a later date, you can access this feature within the event, in the Meeting Room or Webinar Room tab on the left-hand side menu, within the event dashboard.
You can make changes while on the call if changes or additional hosts are needed; all features will automatically enable and those new hosts will have access to the controls.
Note: While on the call, hosts’ profile cards will populate at the top of the list and be visible at all times, no matter if they are on the call or not.
Hosts, panelists, and staff cannot unregister for an event (either from the dashboard or from the front end). Their role must be removed before they can unregister.
Assigning a host to a roundtable (community level or in-event)
Hosts are assigned within the roundtable when adding a time slot:
Select the roundtable, and + New Time Slot and add all the necessary information for the time slot when that roundtable is open.
Scroll to the base of this pop-up and search for, select, and add user(s) as host(s) (hosts must already be a member of the community) - when you have finished adding all hosts, select 'Submit'.
Select 'Confirm' to finish adding host(s) to the roundtable.
If you want to add more or change hosts at a later date, you can access this feature within the roundtable and time slot. You can make changes while on the call if changes are needed; the user will need to refresh the browser to enable the changes and have access to the controls.
Note: Hosts’ profile pictures will always populate within the roundtable, whether they are on the call or not.