Adding Speakers & Authors to your Community & Events
Build your speakers and authors database in Gradual so you can pull from your database when building agenda items and featuring authors.
Note: Authors are included in the speaker database and can be added to your community by following the first set of steps below.
Adding a speaker or author to your community
- Sign into your dashboard.
- Select the Speakers tab from the main menu.
- Select the +New Speaker button in the upper right.
- Fill in the necessary information about the speaker and upload a headshot.
- Click Save.
Note: Speakers and authors must be added to the Speakers tab in your community before they populate as an option when building an event agenda or content piece.
Adding a speaker to an agenda item or event
Note: Adding speakers within the event agenda will also add them to your speaker database at the community level.
- Sign into your dashboard.
- Select the Events tab from the main menu.
- Select the event you’d like add the speaker to.
Events
- Select Event Setup, then Speakers.
- Select +Add Speaker button in the upper right.
- Search for the speaker from the list and select Add, or select +New Speaker (And fill in the necessary information about the speaker and upload a headshot) and select Save and Add.
or
- Select Agenda and the agenda item you’d like to add the speaker to.
- Select +Add Speaker button in the upper right.
- Search for the speaker from the list and select Add, or select +New Speaker (And fill in the necessary information about the speaker and upload a headshot) and select Save and Add.
Note: Adding a speaker to an event or agenda item does not mean they’re registered for the event. You can manually register them, or send them the link to register for the event to ensure they have access to the event.
Linking Speaker or Author Profile to Member Profile
Linking a speaker or author profile to a member profile allows the system to record their contributions and display the events where they've spoken, or content they've authored on their member profile.
Learn more about Community Contributions and badging here.
Note: You will need the email address of the speaker or author to add them as a member or link to their member profile.
- Sign into your dashboard and navigate to the Speakers tab on the left.
- Find the speaker or author you'd like to link as a member and select 'Link as member' on the far right.
Enter the email address of the member if they're new, or the email address found in their member profile and select the 'Enroll as a member' button at the base of that pop up.
This will either create a member profile account if the speaker or author is not already in the system and mark them as an unactivated member (they have not logged in) or link the speaker profile to the already established member profile and mark them as an activated member (if they've logged in).
Note: No emails will be sent to these members when taking this action.
You can unlink the speaker or author from the member profile at any time by selecting 'Unlink member' on the far right of the Speaker's row in the Speaker list.
