Agenda Session Types and Formats

When building an agenda in Gradual, there are several session formats and types in the dashboard to select to adjust what the event attendees see on the front end, and how the session behaves in the platform.

Hybrid Events: Agenda Experience

For Hybrid events, each session must be associated with an attendance mode - hybrid, in-person only, or virtual only as that will be displayed and available to each experience.

Agenda Session Types

You must select a Type of session when building an Agenda, as this selection will dictate the behavior of your event attendees, and what kind of experience they will have when they engage in that agenda session. 

This should be selected when you are hosting a live stream session and you want attendees to watch the stream, or to indicate a speaking session at an in-person event. This will prompt you to select a format to label the agenda item further (see below for more information). You can provide a description of this session and also select speaker(s) and sponsor(s) to feature. The agenda item will be labeled with the format you select (see below for more information).

Here is an example of what it will look like in the agenda:

1:1 Networking

This should be selected when you want attendees to engage in one-on-one matching or networking. You can provide a description of this session and it will be automatically labeled '1:1 Networking' in the agenda.

The agenda session block will display a 'Join now' button for attendees to select that will navigate them to the Match tab where they can opt into a 1:1 call with another event attendee. 

Here is an example of what it will look like in the agenda:

Break

This should be selected when you want attendees to take a break. You can provide a description of this session and it will be automatically labeled 'Break' in the agenda.

Here is an example of what it will look like in the agenda:

Meeting Room 

This should be selected when you want attendees to engage in a meeting room (group call). This will prompt you to select a format to label the agenda item further (see below for more information). The description of this session, and the speaker and host selection are optional but you will need to select the number of seats available in the meeting room before confirming. 

The agenda session block will display a 'Join now' button for attendees to select that will navigate them into the Meeting room. It will also populate the label you selected in format (see below for more information), how many seats are remaining, and the host of the meeting room (if selected). 

Here is an example of what it will look like in the agenda:

Roundtable

This should be selected when you want attendees to engage in roundtable discussions. You can provide a description of this session and it will be automatically labeled 'Roundtable' in the agenda.

The agenda session block will display an 'Explore' button for attendees to select that will navigate them to the Roundtables tab for them to select with roundtable to join.

Here is an example of what it will look like in the agenda:

External Link

This should be selected when you need attendees to be directed to an external URL for the agenda session, like a Zoom webinar, etc. You will need to provide the direct link URL where you will be sending the attendees but the description of this session and selecting a speaker are optional.

The agenda session block will display a 'Join now' button for attendees in the agenda, that when selected will navigate them out of Gradual, to the external link.

Here is an example of what it will look like in the agenda:

Agenda Formats

You must enter a format for two Agenda types - Speaking Sessions or Meeting Rooms - to further clarify what kind of session you'll be hosting. You can either select a format from the list or enter a format title of your choice. 1:1 Networking, Break, and Roundtables do not prompt you to select a format. 

Speaking Session

These are the different formats you can select from a Speaking Session type of agenda item. If

These are simply labels that will appear at the top of your agenda item. 

• Opening/Closing
• Keynote
• Presentation
• Fireside Chat
• Panel Discussion
• Breakout session

Customized Format

If you'd like to add a customized format to list on your agenda session, simply type in the text you'd like it to read, and it will label that session with that format. There is a limit of 20 characters and the customized entry will not save for future sessions or events.

Meeting Room

These are the different formats you can select from a Meeting Room type of agenda item. 

These are simply labels that will appear at the top of your agenda item. 

• Q&A (stands for 'Question & Answer')
• Discussion
• AMA (stands for 'Ask me anything')
• Mastermind
• Breakout
• Workshop

Customized Format

Here is what the Agenda Format labels look like on the front end for community members.

To learn more about building an agenda, visit this resource.