Event Overview Page: Publish/Unpublish/Delete Events, Event Link, and Event Metrics
For each event in your dashboard, there exists an event Overview page.
In the event Overview page, you can:
- Publish, unpublish, or delete your event
- Find the direct URL to your event ("Event Link")
- View the metrics for attendance and registration for your event
- Track the email deliveries for your event
Publishing or Unpublishing Events
All events will remain unpublished until an admin or collaborator takes action to publish them. Unpublished events are hidden from the front-end of the community.
Published Events
Published events are visible and searchable on the front end of the community.
Once you have built out the event and are ready for it to "go live" for registrations and have the event populate on the front end of the community, you must Publish it.
You can publish an event in two ways:
- From the Overview page:
- Select the Actions button in the upper right and select Publish
- From the main menu in the event dashboard:
- Select the green Publish button in the bottom left (this button will appear on all pages within the event dashboard - not just on the Overview page)
Unpublished Events
Unpublished events are hidden from members on the front end and the community home page or event page.
Keep an event unpublished while it is in draft form, or if you want it hidden from community members, and unsearchable from the community homepage.
If you need to unpublish an event, select the Actions button in the upper right, and select Unpublish.
💡 Pro Tip: Unpublished events are visible and accessible through the direct event link.
If you would like to invite certain members to register and attend an event, but don't want that event visible to all members, keep it unpublished and share the event link with only the people you'd like to register and attend!
Event Link
You may want to find the direct URL to the event page, which can be shared with potential registrants and allow attendees to sign in. It can be found near the top right of the event Overview page.
Event Metrics
You can see the total number of registrations for any event type. For all virtual event types and Hybrid events, you will be able to see the current and total number of attendees, as well as the highest number of attendees active at an event at one point in time ("peak attendance"). For Livestream events and Hybrid events, you can also view the analytics on livestream viewership. Lastly, for 1:1 Match, Livestream, and Hybrid events, you can find out the total number of 1:1 Matches that happened during an event.
Note: The overview page does not live update, so you will have to refresh the page to update the counts.
Livestream and Hybrid Events
Attendance
In the Attendance section of your event overview page, you will find a graph that shows the number of attendees and viewers across points in time for the duration of an event. On the right-hand side of the graph, you can check out the total and current number of attendees/viewers, as well as the highest number of attendees/viewers active at one point in time ("peak attendance"). Also, the total number of 1:1 Matches that happened during that event will be shown on the bottom-right side of the same section.
Registration
In the Registration section of your event overview page, you will find a graph that shows the number of registrations, along with the total number of registrations and up to six recent registrations in a list.
1:1 Match Events
Attendance
In the Attendance section of your event overview page, you will find a graph that shows the number of attendees across points in time for the duration of an event. On the right-hand side of the graph, you can check out the total and current number of attendees, as well as the highest number of attendees active at one point in time ("peak attendance"). Below the Attendee box, you will see the total number of 1:1 Matches that happened during that event.
Registration
In the Registration section of your event overview page, you will find a graph that shows the number of registrations, along with the total number of registrations and up to six recent registrations in a list.
Meeting and Webinar Events
Attendance
In the Attendance section of your event overview page, you will find a graph that shows the number of attendees across points in time for the duration of an event. On the right-hand side of the graph, you can check out the total and current number of attendees, as well as the highest number of attendees active at one point in time ("peak attendance").
Registration
In the Registration section of your event overview page, you will find a graph that shows the number of registrations, along with the total number of registrations and up to six recent registrations in a list.
In-Person Events
Registration
In the Registration section of your event overview page, you will find a graph that shows the number of registrations, along with the total number of registrations and up to six recent registrations in a list.
Email Tracking
Note: If you would like to enable this feature, please reach out to the Graduate support team.
You may want to know the open rate of your event marketing emails in order to better understand the attendee engagement. Also, you may want to see if there were any emails that have been failed to be delivered to your attendee's inbox.
Once enabled, you will be able to find the Email section in your event overview page. This tracks four types of event-related emails: Registration confirmation emails, 1-day reminder emails, 30-min reminder emails, and post-event survey emails. For each email type, you can see how many emails have been sent, opened, and bounced. On the right-hand side of that list, you will see the total number each for emails sent, opened, and bounced.
To learn more about the registrants and attendees, navigate to the Attendees tab within the Event and export a list of either group.
You can also export event reports from the Reports tab.