Creating a Meeting Room within an event

Meeting rooms can be hosted as a session or agenda item within an event. These meeting rooms are accessed from the agenda and users must register for the event to access the room.

To learn more about meeting rooms that stand as their own event and allow for waiting rooms and break-out rooms, visit this help doc.

Steps for creating a Meeting room within an event:

From the Gradual dashboard, in an event, select ‘Event Setup’ on the left hand side menu. Select ‘Agenda’. Select ‘+ Add to Agenda’ in the upper right hand side of that page.

Select the date and track where you’d like to host this meeting room. Give it a title, and in ‘type’ select ‘Meeting Room’. This selection will populate Format where you can select which type of meeting room this will be. What you select in format will populate as a descriptor in the agenda.

Enter a description of your meeting room and the scheduled start date and time, and the scheduled end date and time.

You can add speakers that will populate on the agenda for this meeting room, and make sure you assign the number of seats available (up to 120) for this room.

You can add a host at this step as well by searching the list of community members. Select ‘Submit’ at the base.

Users will join the meeting room from the agenda.

Creating a Meeting Room within an event

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