Host controls and features

There are a number of features that you can utilize and enable as the host of a meeting room or roundtable. You can assign one, or multiple hosts to meetings and roundtables and make changes in real-time to who's assigned host if changes are needed to access and controls while within the call. 

Assigning Hosts

Assigning a host to a meeting room:

Hosts are assigned within the dashboard, within the event, in the Meeting Room menu option: 

1
Select + Select Meeting Host
2
Hosts must be attendees or registrants of the event, so you can search for and select already registered attendees in this pop-up, or at the base of the page select + New Attendee As Host to register and add someone from your community as the host
3
Select ‘Submit’ and ensure you save your work after you’ve added all hosts to the meeting

If you want to add more hosts, or change hosts at a later date, you can access this feature within the event, in the Meeting Room tab on the left-hand side menu, within the event.

You can make changes while on the call if changes or additional hosts are needed; all features will automatically enable and those new host(s) will have access to the controls. 

Assigning a host to a roundtable:

Hosts are assigned within the roundtable, when adding a time slot:

1
Select the roundtable, and  + New Time Slot and add all the necessary information for the time slot when that roundtable is open

2
Scroll to the base of this pop-up and search for, select, and add user(s) as host(s) (hosts must already be a member of the community) - when you have finished adding all hosts, select 'Submit'
3
Select 'Confirm' to finish adding host(s) to the roundtable

If you want to add more or change hosts at a later date, you can access this feature within the roundtable and time slot. You can make changes while on the call if changes are needed; the user will need to refresh the browser to enable the changes and have access to the controls. 

Host controls in a meeting

Record the meeting

All interactive calls - meetings and roundtables - can be recorded by hosts. You can record the entire meeting or segments of the call.

Here is a resource all about recording meetings, and how to manipulate the view in the recording.

How to record a meeting:

Screen share

Hosts (and Panelists) have the ability to share their screens during a meeting event while all attendees can screen share in roundtables and meeting rooms within the agenda of a livestream event.

Simply select the 'Share screen' icon from the bottom menu, and select which screen or window to share.

Only one user can screen share at a time, and the host or panelist that is screen sharing will not be able to see the screen share in their view, but the browser will highlight the tab or screen being shared for the user to reference.

Control attendees’ audio

Hosts have the ability to control the audio of all event attendees when they enter the call and while they’re on the call.

All controls are accessible from the Mic Control button in the upper right-hand side of the screen.

Mute all  

This allows you to mute all current and new attendees (hosts and panelists included), and enable attendees to unmute themselves or not. If you disable attendees from unmuting themselves, they must raise their hands to be unmuted. 

This is what will show to event participants when you mute all attendees:

This is what will show to event participants if they try to unmute themselves:

Ask all to unmute: 

This will prompt a pop up for all attendees that allows them to unmute themselves, or remain muted.

This is what will show to event participants when you ask all attendees to unmute:

Mute attendees upon entry: 

This will automatically mute all attendees upon entry to the call, and they cannot unmute themselves. If they’d like to come off mute, they can raise their hand to speak. 

This is what will show to event participants when enabling their camera and microphone upon entry to the call (the microphone is red and locked):

Control attendees’ view

In meeting rooms, hosts can spotlight or pin speakers or certain attendees so they are featured in the attendees’ view, and in the recording.

The default view when people join the meeting is "Gallery view" - where all attendees, speakers, and panelists are shown on the screen in a grid. 

Learn more about how to spotlight or pin speakers in this guide: Spotlight and Pinning Speakers in Meeting Rooms

Configure breakout rooms & join any breakout rooms

In meeting rooms, hosts can configure breakout rooms with the active attendees on the call. 

Learn more about configuring breakout rooms in this guide: Creating Breakout Rooms

Moderate Chat and Q&A

Chat

Learn more about how to moderate chat and event attendees here.

Q&A

Hosts are the only users who can moderate the meeting event chat and they do so on the front end, live, during the event. 

Hosts can:

• Approve questions on the front end during the event, and only those approved questions will appear in the Q&A tab during the event
• Pin a question that is being answered or addressed to the top of the Q&A tab during the event (and unpin, if necessary)
• Mark question(s) as answered (and marked unanswered, if necessary)
• Delete questions (meeting room questions cannot be recovered if deleted by host)
• Clear Q&A board which deletes all questions (meeting room questions cannot be recovered if deleted by host)

Panelist versus Host

Hosts have access to all features listed above while panelists only have the ability to screen share and come off mute independently, no matter what controls the host has in place. 

Panelists are also featured more prominently on the right-hand side, below the hosts, and above all other event participants.