Recording your events and meetings is a great way to capture content live and continue to engage community members with replays and post-event content sharing.
Meetings and Roundtables
Meetings and roundtables can be recorded natively in Gradual by the assigned host(s). They can record the entire meeting or record segments of the call.
Learn how to assign host(s) to a meeting or roundtable and the controls and features available to them here.
Recording a meeting or a roundtable
Auto-record:
Dashboard admins can opt to have the meeting auto-record when host(s) join the meeting event
Navigate to the event in the dashboard
Select the Meeting Room or Webinar Room tab
Toggle the Automatic Recording on
The recording will start when host(s) join the meeting - it will end if all attendees (hosts and panelists included) are in breakout rooms, and will restart when they rejoin the main room
In the event:
Hosts can hit record live, during the event
Select the Record button from the settings menu at the base of the screen.
A pop-up will appear to confirm you want to stat recording, select 'Yes, start recording. '
Note: There is about a 10-second delay between when you select the record button, and when it starts actually recording. The recording icon in the upper left will be grey during that time.
3. Once recording, the recording icon in the upper left will turn to red and remain red until you end recording.
4. End the recording by clicking on the Record button.
All recordings are saved as mp4 files and are accessible from the dashboard, within the event, in the Recordings tab. If there are multiple recordings for one event, they will be listed in chronological order and show the duration of the recording in the Time column.
Manipulating and Configuring the Recording View
What will be displayed in the event recording will be equivalent to the display configured by the host who records that event.
The default view when people join the meeting is "Gallery view", where all attendees, speakers, and panelists are shown on the screen in a grid. If the host(s) takes no action, the recording will also show all attendees in a gallery view.
An example of gallery view
Spotlighting
To feature speakers, panelists, or attendees in the recording view, hosts can spotlight those people and it will change the display for all attendees live in the call, and in the recording.
Those that are spotlit will be larger, and in the center screen and all other attendees will be shown across the top bar.
Spotlit participants are in the green box. All other attendees are shown in the top bar, in the yellow box.
Important: Pinning, as opposed to spotlighting, will only change the host's own display and will not change the display for other attendees or for the recording.
To spotlight participants:
Hover over the participant that you'd like to spotlight.
Select the three-dot icon in the upper right-hand corner and select Spotlight.
To stop spotlighting:
Hover over the participant that you'd like to stop spotlighting.
Select the three-dot icon in the upper right-hand corner and select Remove Spotlight.
Note: You can spotlight up to nine participants at once, but you cannot change the order/position of the spotlit participants.
Screen sharing
Any slides, presentations, etc. that are being screen shared (by hosts or panelists) will be featured to all attendees live in the call, and in the recording. The screen share window, presentation or desktop will be larger, and in the center, with all attendees (including spotlit attendees and speakers) shown across the top bar during the screen share.
The screen share is in the green box. The attendees are shown in the top bar, in the yellow box
Once the host or panelists stops screen sharing, the view will revert back to the last setting of spot-lit attendees.
Livestream Events
Gradual does not record livestream events natively, so be sure to hit record in the streaming service you are using to capture the event recording.
Post-Event Replays
After an event takes place you can publish the event recording and add it to the event as a Replay. This not only adds to the value of your content library but provides a great feature for anyone who has missed the event or wants to rewatch. This also ensures anyone returning to the event page can easily find the replay for that event.
For meetings and roundtables, all recordings are saved as mp4 files and are accessible from the admin dashboard, within the event, in the Recordings tab. If there are multiple recordings for one event, they will be listed in chronological order and show the duration of the recording in the Time column.
Learn more about publishing replays of events here.