Forms and Surveys in Gradual

Forms allow dashboard admins to build and share forms directly in Gradual. Each form includes a unique link and QR code, so it can be shared in digital spaces or used on printed materials.
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Forms are helpful for workflows such as:

To access Forms from the admin dashboard:

The Forms page shows all existing forms in your community, including their status, creator, creation date, and response count.

To create a new form:

Form names can be up to 100 characters.

After the form is created, Gradual automatically generates:

The Forms list provides a central place to manage every form in your community. If Event Survey is turned on for a form, the QR code field will be blank for that form.

Each row includes:

You can filter the list by:

Select the QR code icon to open the QR code modal.

This modal includes:

Use Open Link to open the form in a new tab.
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Use Download QR Code to save the QR code as a PNG file.

From the actions menu, you can:

Export is available only when the form has at least one response. Delete is available only when the form has no responses and is not being used in a post-event survey.

After creating a form, you will be taken to the form editor. The form editor includes:

Add questions in the editor to build your form. Questions can be reordered using drag and drop.

This makes it easy to structure the form in a clear order, such as:

Use the toggle at the top of the form editor to control whether the form is available.

Forms appear with one of these statuses:

Disabled forms are not available to respondents, enabled forms are ready to share.

Each form can be shared in multiple ways.

Copy the form URL and share it anywhere, including:

Download the QR code as a PNG and use it on:

Form links can also be added anywhere your community supports linked content, such as banners, ads, external content blocks, and customized pages.

The form editor displays the number of responses received.

To export responses from the form editor:

You can also export responses from the Forms list. Exports download as a CSV file named after the form. If the form has no responses, export is unavailable.

Available filters include:

The CSV export includes respondent profile information along with submitted answers.

Exported columns include:

If a response is not connected to an event, Event Name and Event Time will be blank. The export also includes each question and the respondent’s answer.

When a member opens a form link, the form opens in a full-screen page.

After a successful submission, members see the confirmation message:

Your submission has been successfully received.

If a member opens the form again after submitting it, they will see:

You’ve already responded.

If a member opens a form that is no longer available, they will see:

Form no longer available

Forms include the following limits:

When your community has reached the form limit, the New Form button is disabled.

Use clear, searchable names for each form so they are easy to find later.

Keep each form focused on a single goal. For example, use separate forms for applications, feedback, and member interest collection rather than combining them into one long form.

Order questions from simple to detailed so the form is easier to complete.

Use direct links for digital outreach and QR codes for in-person promotion.

Export responses regularly when forms are used for applications, intake, or review workflows.

Collect feedback after an event, course, or community experience. For post-event surveys, you can make a form available for event surveys and connect responses back to the event in the CSV export. Share the form by direct link or QR code and review results in the CSV export.

Use a short form to learn which topics, programs, or groups members want to join next.