We’ve made improvements to how you organize and manage spaces within your community clubs to share content, host events, and manage access. Spaces can be assigned to club assets like videos, events, or discussion boards and when a club asset is in a space, it is only visible to members who belong to the space AND the club.
There are two routes to take to utilize Spaces in Clubs.
Club admins can create and manage spaces that are club-specific and only available for their club assets and members
Dashboard admins can opt to use community-level spaces in their Club that are shared by other clubs and community-level assets and members
Dashboard administrators have full access to manage the club spaces of all the clubs, while Club Admins have access to manage only their club spaces.
Creating Club Spaces
Dashboard and club admins can now create dedicated spaces for their clubs or make existing spaces available for clubs to use and assign.
Build New Club Spaces
Club or dashboard admins can now create new spaces specifically for their club events and content, and a discussion board.
These Club Spaces can not be used in other clubs or assigned to other community assets.
This can be set up by the dashboard administrators or those users with Club Admin permissions. Club editors and club managers cannot build club spaces.
Log into the dashboard, and navigate to the club dashboard
Select the Spaces menu item within the club
Select the + New Space button
Title the Space (required) and provide a description (optional)
You must have unique titles for each of your club spaces as the system will block you from listed the same space name twice
Select Save to confirm your setup
Notes & Considerations
You can add up to 100 spaces per club
These club spaces will not appear and cannot be used in other clubs
These Spaces will not be listed in the main community dashboard's Spaces menu item and cannot be assigned to community-level assets
Each space must have a unique name and can not be repeated across the entire community, in other clubs or at the community level
Use Case: There are assets (events, content, etc.) that should only be visible to the local leaders of a specific chapter, not other chapter members, and not community members who are not part of that chapter.
You'd built a Club Space (within the club dashboard) for those members and you'll assign assets only in that chapter to that space.
Designate Existing Spaces
Community admins can now designate existing community spaces as "Available for Clubs" to allow groups and chapters to utilize these spaces for their activities and content. These Club Spaces can be used in other clubs or assigned to other community assets.
This can be set up by the dashboard administrators only, as no other admin has access to the Spaces tab in the dashboard.
To make an existing community-level space available to clubs:
Log into your dashboard
Navigate to the Spaces tab from the main menu
Select the Space you'd like to make available to Clubs
Toggle on the 'Available for clubs' toggle
Select 'Save' to confirm the setting
Notes & Considerations
There is no limit to how many community-level spaces can be available for clubs to use
Once toggled on 'Available for clubs', the space will appear to all dashboard or club admins to select from within the club dashboard
These Spaces are listed in the main community dashboard's Spaces menu item and can be assigned to community-level assets, too
Use Case: There are assets (events, content, etc.) in multiple clubs or chapters that should be visible to your executive team or board of directors.
You'd allow the community-level space for those members to be available in clubs, and you'll assign assets in multiple clubs to that Space.
Adding Members to Club Spaces
You can add members to the specific club space(s) from the Club dashboard, or from the community level, or main dashboard.
Members of a club are not automatically assigned to the club space(s) when they join the club, and will need to be added following the steps below.
Club Space
To add a member to a club space, dashboard admins or club admins can do so from the club dashboard.
Log into the club dashboard and navigate to the Spaces tab
Select the Space or the Edit button from the Space
Select + Add Member
Select the member(s) you'd like to add
Note: Only members of the club will appear for you to select
Click 'Ok' to save your work
Community Level Space
To add a member to a community-level space that is available to clubs, dashboard admins can do so from the community's main dashboard.
Log into the main dashboard and navigate to the Spaces tab
Select the Space of the Edit button from the Space
Select + Add Member
Select the member(s) you'd like to add
Note: All community members will appear for you to select
Click 'Ok' to save your work
Member Profile Updates
If a member is assigned to a Club space, it will be listed in their member profiles on the dashboard.
Space-restricted club content, events & forum boards
Assign activities and content to the club space(s) from within the club dashboard.
But remember, when a club asset is assigned to a space, it is only visible to members who belong to the space AND the club.
This assignment can be set by dashboard administrators or club admins. Club managers or club editors cannot assign space(s) to any club content, events, or the forum board.
Content
To assign a piece of content to the club space(s):
Navigate to the club dashboard and to the content piece
In Member Access Only, select 'Selected Spaces Only'
Select the space(s) you want to assign it to
Note: Only spaces that are made 'Available to clubs' will appear in the drop down
Select Submit at the top of the page to save your work
Now, that piece of content is only visible to members who belong to the space AND the club.
Events
To assign an event to the club space(s):
Navigate to the club dashboard and to the event dashboard
Navigate to the General Info tab
In Member Access Only, select 'Selected Spaces Only'
Select the space(s) you want to assign it to
Note: Only spaces that are made 'Available to clubs' will appear in the drop down
Select Save at the top of the page to save your work
Now, that event is only visible to members who belong to the space AND the club.
Club Forum Board
To assign the forum board within the club to space(s):
Navigate to the club dashboard and to the Forum tab
In the Access block, select Edit
Select 'Selected Spaces Only' at the base of the pop up
Select the space(s) you want to assign it to
Note: Only spaces that are made 'Available to clubs' will appear in the drop down
Select Save at the bottom of the pop up to save your work
Now, that board is only visible to members who belong to the space AND the club.
Club Space Assets
From the Club Space dashboard page, you can see how many members, events, content pieces, etc. are assigned to that space. These counts also link out to those assets in the dashboard as well.
