We’ve made improvements to how you organize and manage spaces within your community clubs to share content, host events, and manage access. Spaces can be assigned to club assets like videos, events, or discussion boards and when a club asset is in a space, it is only visible to members who belong to the space AND the club.
There are two routes to take to utilize Spaces in Clubs.
Club admins can create and manage spaces that are club-specific and only available for their club assets and members
Dashboard admins can opt to use community-level spaces in their Club that are shared by other clubs and community-level assets and members
Dashboard administrators have full access to manage the club spaces of all the clubs, while Club Admins have access to manage only their club spaces.
Creating Club Spaces
Dashboard and club admins can now create dedicated spaces for their clubs or make existing spaces available for clubs to use and assign.
Build New Club Spaces
Club or dashboard admins can now create new spaces specifically for their club events and content, and a discussion board.
These Club Spaces can not be used in other clubs or assigned to other community assets.
This can be set up by the dashboard administrators or those users with Club Admin permissions. Club editors and club managers cannot build club spaces.
Log into the dashboard, and navigate to the club dashboard
Select the Spaces menu item within the club
Select the + New Space button
Title the Space (required) and provide a description (optional)
You must have unique titles for each of your club spaces as the system will block you from listed the same space name twice
Select Save to confirm your setup
Notes & Considerations
You can add up to 100 spaces per club
These club spaces will not appear and cannot be used in other clubs
These Spaces will not be listed in the main community dashboard's Spaces menu item and cannot be assigned to community-level assets
Each space must have a unique name and can not be repeated across the entire community, in other clubs or at the community level
Use Case: There are assets (events, content, etc.) that should only be visible to the local leaders of a specific chapter, not other chapter members, and not community members who are not part of that chapter.
You'd built a Club Space (within the club dashboard) for those members and you'll assign assets only in that chapter to that space.
Designate Existing Spaces
Community admins can now designate existing community spaces as "Available for Clubs" to allow groups and chapters to utilize these spaces for their activities and content. These Club Spaces can be used in other clubs or assigned to other community assets.
This can be set up by the dashboard administrators only, as no other admin has access to the Spaces tab in the dashboard.
To make an existing community-level space available to clubs:
Log into your dashboard
Navigate to the Spaces tab from the main menu
Select the Space you'd like to make available to Clubs
Toggle on the 'Available for clubs' toggle
Select 'Save' to confirm the setting
Notes & Considerations
There is no limit to how many community-level spaces can be available for clubs to use
Once toggled on 'Available for clubs', the space will appear to all dashboard or club admins to select from within the club dashboard
These Spaces are listed in the main community dashboard's Spaces menu item and can be assigned to community-level assets, too
Use Case: There are assets (events, content, etc.) in multiple clubs or chapters that should be visible to your executive team or board of directors.
You'd allow the community-level space for those members to be available in clubs, and you'll assign assets in multiple clubs to that Space.
Adding Members to Club Spaces
You can add members to the specific club space(s) from the Club dashboard, or from the community level, or main dashboard.
Members of a club are not automatically assigned to the club space(s) when they join the club, and will need to be added following the steps below.
Club Space
To add a member to a club space, dashboard admins or club admins can do so from the club dashboard.
Log into the club dashboard and navigate to the Spaces tab
Select the Space or the Edit button from the Space
Select + Add Member
Select the member(s) you'd like to add
Note: Only members of the club will appear for you to select
Click 'Ok' to save your work
From the Space’s member list, you can also see when and how each member was added. The Added via column shows whether the member was added manually, through a workflow, or through the API. For members added manually, you can also see who added them. The Added at column shows the date and time they were added to the Space.
Community Level Space
To add a member to a community-level space that is available to clubs, dashboard admins can do so from the community's main dashboard.
Log into the main dashboard and navigate to the Spaces tab
Select the Space of the Edit button from the Space
Select + Add Member
Select the member(s) you'd like to add
Note: All community members will appear for you to select
Click 'Ok' to save your work
Member Profile Updates
If a member is assigned to a Club space, it will be listed in their member profiles on the dashboard.
Space-restricted club content, events & forum boards
Assign activities and content to the club space(s) from within the club dashboard.
When a club asset is assigned to a space, it is only visible to members who belong to the space AND the club.
Dashboard administrators and Club Admins can assign spaces from an individual asset’s access settings. Supported assets can also be added to or removed from a Space directly from the Club Space page by Club Admins and Club Managers who have permission to manage that Space.
Content
You can assign a Space from an individual content item’s access settings using the steps below. To add or remove multiple existing content items from the same Space, you can manage them directly from the Club Space page. See Club Space Assets below for steps.
To assign a piece of content to the club space(s):
Navigate to the club dashboard and to the content piece
In Member Access Only, select 'Selected Spaces Only'
Select the space(s) you want to assign it to
Note: Only spaces that are made 'Available to clubs' will appear in the drop down
Select Submit at the top of the page to save your work
Now, that piece of content is only visible to members who belong to the space AND the club.
Events
To assign an event to the club space(s):
Navigate to the club dashboard and to the event dashboard
Navigate to the General Info tab
In Member Access Only, select 'Selected Spaces Only'
Select the space(s) you want to assign it to
Note: Only spaces that are made 'Available to clubs' will appear in the drop down
Select Save at the top of the page to save your work
Now, that event is only visible to members who belong to the space AND the club.
Club Forum Board
To assign the forum board within the club to space(s):
Navigate to the club dashboard and to the Forum tab
In the Access block, select Edit
Select 'Selected Spaces Only' at the base of the pop up
Select the space(s) you want to assign it to
Note: Only spaces that are made 'Available to clubs' will appear in the drop down
Select Save at the bottom of the pop up to save your work
Now, that board is only visible to members who belong to the space AND the club.
Club Space Assets
From the Club Space page, you can see and manage the assets currently assigned to that Space without opening each asset individually.
You can manage Events, Blogs, Resources, Videos, and Collections from the Club Space page. Select an asset type to see the items currently assigned to the Space. From the list, you can search and filter items and add or remove assets from the Space.
Courses, Boards, and Rewards cannot be managed from the Club Space page. To assign a Club Forum Board to a Space, use the Forum settings described above.
Add Assets to a Club Space
You can add one or multiple existing assets to a Club Space at the same time.
Navigate to the club dashboard and select Spaces.
Open the Space you want to manage.
Select the asset type you want to add.
Select Add.
Select one or more existing items to add to the Space. Items already assigned to the Space cannot be selected again.
Continue to review the items and the changes to their access.
Uncheck any items you do not want to update.
Confirm the changes.
Only existing items from the current club can be selected.
Adding an asset to a Space also updates the asset’s access:
If the asset is Public or Members only, its access changes to Spaces only, with the current Space selected.
If the asset is already Spaces only, the current Space is added to its selected Spaces. Any other Spaces already assigned to the asset remain unchanged.
Remove Assets from a Club Space
You can remove one or multiple assets from a Club Space at the same time.
Open the Club Space and select the asset type you want to manage.
Select the item or items you want to remove.
Select Remove.
Review the changes to each item’s access.
Confirm the changes.
What happens to an item’s access depends on its existing Space assignments:
If the item is assigned to multiple Spaces, only the current Space is removed. Its other Space assignments remain unchanged.
If the item is assigned only to the current Space, select either Public or Members only as its new access before confirming the removal.
Removing an asset from a Space does not delete the asset. It only changes its access and removes its assignment to the current Space.