Utilize Gradual's check-in app ("Gradual Check-in") on site to check in attendees, register guests, scan into session, and print name badges from an iPad or iPhone. You can also ask that all attendees agree to terms and conditions like NDAs or photo releases using the app to make sure you're compliant and provide a seamless experience for your attendees.

The check-in app is only available for in-person and hybrid events.

This guide walks you through how to install the Gradual's check-in app using the label name tags and the supplies and hardware needed.

Devices

The Check-In app is supported on Apple devices - iPhones or iPads, depending on the features being used in the app.

Event Check-In

Event check-in is supported on an Apple iPad or an iPhone. The Gradual Check-in app must be installed and used on an Apple device and is available for download through Apple's App Store.

The apple device must be using the iOS 13 or newer operating system and can be any size.

The app is not available on Android devices.

Note: You will need one iPad per printer used for check-in, as multiple iPads cannot be connected to one printer via Bluetooth.

Session Check-In

Session check-in is only supported on an Apple iPhone. The Gradual Check-in app must be installed and used on the iPhone device and is available for download through Apple's App Store.

The iPhone must be using the iOS 13 or newer operating system and can be any size.

The app is not available on Android devices or iPads.

Printer

The printer used for label or 'sticky' badge printing is a Brother QL-820NWB. It can be ordered from a variety of vendors like Amazon, etc. There are limited printers available for rental or demo through Gradual. Please reach out to us if that'd be a better solution for your event.

Note: You will need a printer for each iPad used for check-in, as multiple iPads cannot be connected to one printer via Bluetooth.

Labels

The white labels that can be used as sticker name badges are Brother DK-2205. The clear labels that can be used as sticker name badges on pre-printed, larger badges on lanyards are Brother DK-2113.

These can be ordered from a variety of vendors like Amazon, etc.

These labels will print from the Brother QL-820NWB at a size of 2.4 x 3.6 inches (H x W).

If you are affixing them to a pre-printed, larger name badge, we recommend the pre-printed badge be at least 3.75" wide to accommodate the sticker label.

Installing the app

The Gradual Check-In app is available through the Apple App Store.

Search for 'Gradual Check-In' or follow this link to download Gradual Check-In from the Apple App store on your iPad: https://apps.apple.com/us/app/gradual-check-in/id6447792759.
Once the app is downloaded on your iPad, open the app and launch the install prompt for the Gradual Check-In app on your iPad.
Once loaded, log into the Gradual Check-in app using the email address you use to log into your dashboard. Gradual will send you a temporary code to log into the app to your email inbox.
Enter the code and then select your community and you'll see all in person events where the app is available.