The Session Check-In feature in Gradual allows event organizers to manage session-level attendance and track participant engagement in real time from Gradual's check-in app. This resource covers how to check in attendees from the mobile app.
This feature is available for in-person events or hybrid events, and utilizes the the Gradual check-in app on iPhones only. It is not yet supported on Android devices or iPads.
Setting Up Session Check-In
To make sure the mobile check-in app will work, you can use this resource to set up the session check-in feature at the event level in the dashboard. This will need to be handled by a dashboard administrator.
Gradual Check-In App
This feature uses the check-in app on iPhones only.
You can learn more about the Gradual Check-In app, the hardware needed, and how to download it from the App Store here.
Before scanning into sessions
Ensure that the check-in app is downloaded on the iPhones being used to scan in attendees
It's recommended to update the app to the most recent version to see this feature
Ensure sessions are added to the session check-in list in the dashboard
Checking in Attendees to Sessions
Gradual’s Mobile Check-In App makes it easy for event staff to check attendees into sessions on-site using an iPhone.
At the event
Download the Gradual Check-In App on all iPhones being used for session check-in
Log in with the same credentials used for event registration
The system will generate a code for you to use to log in
Find and select the community from the list, and click into the event
Select 'Session Check-In' at the base of that page
Find and select the session from the list, and select the green Check-In button
Create a four digit pin to access the admin scanning (this pin is for each admins' use and should not be shared with attendees)
Select Check In by Name or Check In QR Code to start scanning
Check In by Name: This prompts you to find the attendee via their name. You can start typing in any part of the attendee's name - first, or last - and the system will generate all attendees with that name.
Check in QR Code: This uses the attendee's QR code to identify them and check them into the session. Attendees' QR codes can be found in the Gradual Go mobile app or on their name tag if using badge printing.
Once the attendee is found, you will select 'Confirm' to check them into the session
To navigate back to the check in screen, you can select the 'Completed' button or the system will navigate you back automatically in 6 seconds
This video shows a user using the Gradual Check-In app to check in attendees to a session using their name:
Other Features and Elements of the Session Check-In App
Search by Session Title
Use the top search bar in the app to find the session from the list.
Total people checked in
See how many total attendees have checked into the session from within the session block.
Show/Hide Ended Sessions
Use the ended sessions icon in the upper right to show or hide ended sessions to filter the sessions displayed in the app.
