The Club Application Form gives you full control over who joins your club. Whether you’re running a private group or managing limited membership spaces, this feature lets you collect information, review requests, and approve the right members all in one place.
This guide will walk you through how it works and how to get started.
1. Open the Manage Applications Tab
From your community dashboard, navigate to one of your club's overview tab, and into the tab Manage Applications. This is where you’ll control most things related to the club application process.
You'll see two subtabs:
Application Form – Build and update your form.
Application Requests – Review and manage incoming applications.
2. Set Up Your Application Form
In the Manage Applications subtab, you can create a custom form to gather any information you need from applicants, such as experience, interests, or background.
This form uses the same format and fields you’ve seen with the community onboarding form.
Note: Even if you turn the form off, people still need to apply to join — they just won’t be prompted for custom answers. Gradual will still collect basic data like who applied and when.
3. Customize Join Settings
Go to your club’s general info tab and find the settings: Information for Joining. Set this to Private, and then select the option for Via Application.
Once connected, your club page will display a button: Apply to Join. Clicking this opens a popup prompting users to complete the application form you setup.
4. Review Application Requests
Every time someone applies, their request appears in the Application Requests tab. Here, applications are automatically sorted by status:
Pending – Waiting for your review
Accepted – Successfully added to the club
Declined – Rejected applications
Expired – Attempts beyond the 30-day window or repeated submissions
You can open any application to view the answers submitted. Admins can approve or decline directly from this view.
5. Application Limits and Logic
To prevent spam or duplicates:
Users can only apply once every 30 days
If someone reapplies within that time, they’ll see a message confirming their current application is already pending
Extra attempts are logged under the Expired tab
6. After Approval
When you approve an application:
The user receives two emails:
Application Approved
Welcome to the Club
They’re instantly added to the member list
If your application form is later updated and you remove questions, we’ll preserve all past responses — so no data is ever lost.
If you have any questions about this feature or need help, reach out to [email protected]